An information system is an abbreviated integrated management software package (ERP) or company Rssource Planning (ERP) whose objective is to centralize information from the different departments of a company within a single database. . To achieve these objectives, certain methods must be followed and an action strategy put in place. The implementation of these strategies is a technical and sometimes complex work, so it is very important to entrust it to an experienced company like ours.
We have good experience in the field of design and implementation of information systems. Thanks to our expertise, we will provide you with an integrated intelligent management system that will meet punctual and evolving needs.
Expert, interfaced information systems help optimize business operations. They bring operational efficiency at all levels.
Many of you are faced with operational problems:
- Lack of prospecting follow-up, loss of efficiency between the Commercial, Sales Administration and Purchasing departments.
- Waste of time in the exchange of information between the Commercial and the Production.
- Risk of loss of customers linked to processing failure, monitoring of assignments, services.
- Limitation of the visibility of the activity.
- Lack of steering tools to anticipate market developments, monitor projects, investments
- Waste of time linked to the production of indicators.
- Financial losses linked to uncontrolled processes.
The different stages of the information system project must systematically have a goal. This will be the common thread of the entire project management, the involvement of end users.
Whatever the tool deployed or its technological power, it is its use, its integration into business processes that will determine the success of the project. The information system must therefore meet the objectives initially set.
First, you need to understand the needs of the business and the motivations of all parties. The expected benefits will thus be more easily expressed. This framing makes it possible to precisely define the management of the information system project which should, in the main stages, take place as follows:
- - Audit of the existing: tasks, procedures, operating modes, type of staff and skills, dedicated tools
- - Formalization of the macro process and breakdown by task of the expected, to identify the main features of the tool.
- - Identification of all users and their type of involvement in the process.
- - Discovery of user needs (by user type) giving rise to functional specifications.
- - Identification with technical stakeholders (internal IT specialists, software publishers) and technical specifications (in particular, environment, interfaces) necessary to comply with the functional specifications, giving rise to the technical specifications.
- - Choice of editor and software.
- - Work sessions on the tool (test versions), in an environment close to that of end users. This makes it possible to grasp the tool, to determine the level of response in relation to their needs, to imagine the additional possibilities offered by the tool in relation to their current operating mode and to propose areas for improvement with regard to the 'use.
- - Development of recommendations for organizational and process changes
- - Formalization of procedures
- - Tests and recipes
- - Data recovery
- - Going into production
- - Deployment (including training)
Thus, the involvement of the functions, collaborators concerned makes it possible to ensure the optimal use of the information system and the adaptation of the operating modes and processes.
The implementation of a new information system is a major project which implies that project management involves all stakeholders, in technical and technological terms, but also (and above all), operational staff, IS users.
Integrated management software packages (ERP or ERP):The purpose of an ERP software is to standardize the IS of the company with a single tool, capable of covering a large management scope, that is to say:
- Purchasing management
- Sales and commercial management
- Accounting management: customer accounting, supplier, fixed assets, analytics,…
- Management control: budgets,…
- Inventory management: logistics, transport,…
On the other hand, two elements generally make more debate on the concept of perimeter :
- Production management (planning, etc.)
- Personnel and Payroll Management (HRM) In general, an ERP is subdivided into modules which each respond to one of the management areas listed above.
Specific software packages:The development of a specific or « tailor-made » software package comes from a request from a customer who does not find satisfaction or all the functionalities he needs in the software on the market. We have the capacity to develop for you a specific software meeting 100% of your expectations and your needs. Only the imagination of the principal gives a limit to the possibilities of computerization and automation of a process of your company. Concretely, the development of specific software can occur in the following cases:
- You have management, accounting, production, inventory management, logistics software, ... but it does not meet all of your needs.
- A process in your company, in your customer relationship, in your production chain, ... is not computerized and you cannot find software on the market that meets your needs
- Your job is very specific and no software on the market meets your expectations
- You want to be able to enter your quotes, your contacts, ... on a tablet or smartphone and synchronize them in your management software to avoid re-entering
- There is no « gateway » between your management software and your accountant's software
- You wish to avoid re-entry in several software or files of your company
- You want to use data located in several files or software